What should be done with appropriate documentation once an order is shipped?

Once an order is shipped, it is crucial to store the appropriate documentation according to company policies for several reasons. Proper documentation serves as a record of transactions, which is essential for inventory management, auditing, and financial accuracy. Legal standards often require that businesses maintain records of shipments for a certain period, which contributes to compliance with regulations and can protect the company in case of disputes.

By following company policies for documentation storage, businesses ensure that they can easily retrieve important information if needed, whether for customer inquiries, quality control assessments, or future reference in similar orders. This practice helps maintain organizational efficiency and supports the overall operational process.

Other options like discarding documentation immediately could lead to significant issues if the company needs to verify shipment details or if there are claims about the order. Sharing it with all employees does not ensure that the information is kept secure and organized, while uploading it to the company website may not be suitable due to privacy and confidentiality concerns surrounding certain documents.